Exhibitor Badges—Frequently Asked Questions

With the December 19 deadline for exhibitors to complete submission of booth badge credentials just days away, we’ve been fielding some common questions about booth personnel and badge requests. To help our exhibitors and their staff with this process, we’ve compiled this list of frequently asked questions.

 

Q: I’ve already registered myself, but I didn’t get a password and I need to register the members of my staff who will be working the booth. What should I do?

A: Email your request to the 2015 SHOT Show management at regmgr@shot.convexx.com and the password will be emailed to the company’s contact person.

 

Q: I do not know how many registrations my company has already used. Where can I go to find out?

A: When you sign into shotshow.org/apply and enter the Exhibitor’s Dashboard, it will tell you how many registrations your company has used and paid for.

 

Q: Is there a limit to how many badges my company can purchase?

A: No, but we believe your booth allotment should cover all your booth personnel. If you need additional badges, the cost is $50. Booth badge allotments are as follows:

  • Booth size 100-150 sq. ft. = four badges
  • Booth size 200-250 sq. ft. = six badges
  • Booth size 300-350 sq. ft. = eight badges
  • Booth size 400-550 sq. ft. = 15 badges
  • Booth size 600-850 sq. ft. = 20 badges
  • Booth size 900-1,150 sq. ft. = 25 badges
  • Booth size 1,200 sq. ft. = 30 badges
  • Booth size > 1,200 sq. ft. = 30 badges plus one badge for each 100 square feet of booth space beyond 1,200.

 

Q: A couple of my employees have relatives who have offered to volunteer to help in the booth greeting people and stocking. Can I get booth badges for them?

A: No. Booth personnel badges are reserved only for verified company employees and authorized personnel. If you need to hire additional booth help for the show, you must complete the Exhibitor-Appointed Contractor (EAC) form. Those approved EACs must apply for their own wristbands each day of the show in the Level 1 Lobby of the Sands Expo Center near the entrance to Hall G. Schedules and regulations for EACs can be found here. Temporary staffing can also be hired through our partner vendor Convention Staffing Solutions (CSS) by clicking here.

 

Q: I’ve had some staff changes since I submitted the credentials for my staff booth badges? How do I change the badges?

A: Changes to personnel can be made online at shotshow.org/apply until the badges are mailed (in late December—remember, the deadline for submitting credentials for exhibitor employee booth badges is December 19). Once mailed, changes must be made on-site.

 

Diedra Cauley is the Director of Exhibitions and Conferences for the National Shooting Sports Foundation. Follow her on Twitter at @dcauley.

5 Important Resources of SHOT Show

As the size of the SHOT Show continues to increase, it seems like more questions are asked by attendees. To ensure you and your company are ready for everything the SHOT Show can throw at you, utilizing the many SHOT Show resources is crucial.

With the steady advances in technology, the many SHOT Show resources are rarely out of reach. Mobile devices like smartphones and tablets have incredible power that can be essential to have at the show. Remember, help is literally at your fingertips!

Here are five valuable SHOT Show resources:

 

1. The Website

The SHOT Show website is a “one stop shop” for answers, because it gives you access to all of the SHOT Show resources . Exhibitors, media and other attendees can browse through commonly asked questions that appear throughout all phases of the show. From booth information to sponsorship opportunities, the SHOT Show website is a resource that you can use to find most answers.

 

2. Social Media

Whether you are in the heat of the action or preparing for the show well in advance, social media is a valuable resource for timely, important information. Social media offers a unique way to find answers and news by providing a live channel of information from everyone attending the show. Follow the SHOT Show action on Twitter, Facebook and Youtube.

If you have a SHOT Show related question, tag either me (@dcauley) or @ChrisDolnack on Twitter.

 

3. Blog

The SHOT Show blog brings you the latest news and advice from the people running the show. It’s a great source for anyone interesting in learning more about the show.

 

4. The App

Are you looking for an easier way to stay on track at SHOT Show? The SHOT Show Mobile app allows you to view the SHOT Show schedules, discounts/rebates and floorplans. The app also features advanced settings that allow you to create notes, plan your agenda, request appointments and callbacks, create smartroutes and more.

 

5. SHOT Show Hotline

The SHOT Show Hotline is the most direct route to get answers about the show. The 24/7 service is available for any questions regarding travel, lodging, logistics, booth information, events and other SHOT Show inquiries.

U.S. (toll free): 855-355-7468
International: 203-270-2370

We are here for you!

Diedra Cauley is the director of exhibitions and conferences for the National Shooting Sports Foundation. Follow her on Twitter at @dcauley.

Answers to your questions about the SHOT Show – Part 2

Since the show, we've received feedback in all forms, including social media, the live chat we held last month and surveys we've sent to all of the show's exhibitors and attendees. 

Over the next few weeks, we'll be addressing the questions we've received and posting the answers right here on the blog.

Q: Any thoughts on improving the check-in process for the next two years? 

A: Many thoughts actually. We will move the main registration area and employ stanchions similar to what airports do to control lines.

Q: How about a separate show for law enforcement? 

A: Even though law enforcement accounts for 27 percent of the floor space, less than 10 percent of the attendees register as law enforcement. The fact is that the vast majority of the LE products displayed at the SHOT Show are purchased by traditional sporting goods or firearms retailers and they don't want to travel 10 minutes or more to another venue, according to our surveys.

Q: You still haven't addressed the fire hazard of being stuck in a basement on lockdown if there were a serious threat. A small incident at the end of the show and the entire basement is locked down by rent-a-cops?

A: In response to this question that was posted on our Facebook page, there was a power outage that occurred at the Sands after the close of the 2010 SHOT Show. A detailed response on the situation is provided here by Karen Haigh, senior director of operations for Reed Exhibitions, which manages the show for NSSF.

Q: Can anything be done to improve the Package Center for the Palazzo/Venetian? It was understaffed and there were long lines to retrieve packages.  

A: We are addressing that with Sands management.

Q: We've heard that there was a new Sands Convention Center under construction. If this is true, will be able to go there next year? 

A: The plans to build a new Sands Convention Center went the way of the economy and there are currently no plans for a new Sands CC.

Q: The main aisle seems a little narrower than in the past and therefore it was a bit congested.  Is there any way to make the aisles a little bit wider?  

A: It is narrower by about 4 feet.  We could widen the aisles by cutting down on the number of exhibitors on Level 1 and Level 2 but then we spread the show out even more.

Q: Can anything be done to reduce the cost of meeting space prior to show opening for exhibitors? 

A: It doesn’t look like it at this time.  The Sands is a privately owned building and the cost of meeting space is significantly higher than the convention centers in Las Vegas or Orlando, which are publicly owned buildings.  Food and beverage costs are higher as well.

Q: How about going back to the 10-foot-by-10-foot grids for booth selection? 

A: This may allow users with enough points to take a spot they want instead of being shuttled to the corners. Good in theory, but doesn't take into account the number of booths that are 30 feet wide or larger. In reality, we would end up with even more dead-end aisles than we have now.